Blackhawk Curling Club
Board of Directors Meeting 08/29/11
Present: Sally Edelman, Darcie Olson, Aaron Richards, Deb Richards, Paul Rudkin, Kim Rudkin, Mark Olson, Stacy Sennett-Baden, Eric Garvin, Tony Jacobson
Absent: Mark Mezera, Nate Fuelleman
Call to Order:
Meeting called to order at 5:30 PM by Sally Edelman.
Secretary’s Report:
Reading of the minutes waived. Motion by Eric Garvin to approve minutes as is, 2nd Mark Olson.
Treasurer’s Report – Deb Richards:
§ Checking account balance is $26,354.40
§ Baird account balance is $12,208.46
§ Proposal was made to review what the Baird account has done since the initial investment to current balance. Deb Richards will review the Baird account earnings. Sally Edelman will review options for moving investments to an accessible account less susceptible to economic fluctuations.
§ Motion by Darcie Olson to accept the treasurer’s report, 2nd Kim Rudkin.
Deb Richards generated a utility report comparing the last two years monthly energy usage. It was agreed Deb would generate this report for another year for review.
Broom’s Report:
The Broom’s fall meeting will be held Oct. 20, 2011 at Nancy Zolidis’s house. Format of women’s league will be a point of discussion as will frequency, each week or every other week.
It was proposed that Darcie Olson would send out a questionnaire to find out how many women are interested in curling women’s league, preference to weekly or every other week, preference of Wednesday or Sunday as well as interest in daytime curling.
Men’s League:
Tony Jacobson addressed the group to voice his concerns regarding the possible need for extra ice time for the men’s league. Last year there were 15 teams. He is looking for direction as to when there would be ice time available for the overflow teams or if he should limit league to 14 teams. The outcome of the women’s league survey will determine what additional ice time will be available.
Calendar:
§ Ice house to be opened on September 7. Set-up and painting needs to be completed by September 25 when compressors need to be started in order to have the ice ready for the open house on October 15.
§ Kim Rudkin suggested an instructional day be added to the calendar between the open house and start of leagues. It was agreed that instructional clinics would be held on October 22 and October 29 and would be added to the calendar. Paul Rudkin volunteered to organize the clinics.
§ Open ice house date to be eliminated from the calendar.
§ The holiday party will be an open house held on December 23.
§ The ice house closing will be April 12, 2012.
§ The date for the annual meeting will be May 19, 2012.
§ Sally Edelman to revise the calendar to updated dates.
Bonspiels:
§ Sally Edelman to contact current bonspiel chairs to get a complete committee list for each bonspiel.
§ It was determined that there should be a standard accounting form to be used by each bonspiel committee to be submitted to the board. A motion was made by Mark Olson that there be a requirement that bonspiel chairs submit expenses on a standard bonspiel accounting template within seven (7) days of completion of the bonspiel. 2nd Eric Garvin.
Open House/Newcomers:
It was suggested that to make it easier for people to recognize our club signs, we should have the words curling club added to our current signs. Eric Garvin will check into having this done. A $200.00 limit was set for this project.
Website:
Ken Kinney has agreed to put the club information we send to him on the website. It was agreed that the past president of the board, currently Mark Olson, would be the point of contact for Ken. The board felt the website needs to be more individualized to our club. Mark Olson will work with Ken on re-formatting the website and setting the goals and requirements as to when information needs to be on the site.
WSCA Report:
Play downs have been moved to December.
Housekeeping:
Sharon Davidson will continue to create a housekeeping list of members and purchase required housekeeping items. There may be the need for an e-mail being sent each week to remind people of cleaning duties.
Keypad:
The club will be converted to a keypad system this year utilize the existing keypad. Members will receive the code once their dues are paid.
Dues:
After a lengthy discussion of increased costs the club has incurred and the number of years since dues have been increased, a motion was made by Eric Garvin to increase the club dues by 5%, 2nd Darcie Olson.
Next Meeting:Sunday October 16, 2011 at 5:00 at the Curling Club.
Meeting adjourned 8:20 PM
Respectfully submitted,
Stacy Sennett-Baden, BCC Secretary
General Email: curling@blackhawkcurling.com
Web Email: webtech@blackhawkcurling.com
The Blackhawk Curling Club web site contains links to third-party web sites. The Blackhawk Curling Club does not control the linked sites and is not responsible for the contents of any linked site or any link contained in a linked site. The inclusion of a link does not imply endorsement of the linked site by the Blackhawk Curling Club.