Blackhawk Curling Club
Board of Directors Meeting: October 16, 2011
Present: Sally Edelman, Darcie Olson, Aaron Richards, Deb Richards, Paul Rudkin, Kim Rudkin, Mark Olson, Stacy Sennett-Baden, Eric Garvin,
Absent: Mark Mezera, Nate Fuelleman, Nancy Zolidis
Call to Order
Meeting called to order at 5:00 PM by Sally Edelman.
Secretary’s Report
Reading of the minutes waived. Motion by Darcie Olson to approve minutes as is, 2nd Paul Rudkin.
Treasurer’s Report – Deb Richards
Checking account balance is $33,546.76
Club insurance renewal paid.
Motion by Darcie Olson to accept the treasurer’s report, 2nd Aaron Richards.
It was brought to the board’s attention that the club should be charging 5.5% sales tax for all bonspiels. The procedure is already in place for paying these taxes. It was agreed the tax should be included in the bonspiel price. Sally will contact the bonspiel chairs and encourage them to raise the prices to cover the tax.
Deb has created a rough draft of the bonspiel account form. Beer prices will be $100.00 per tapped barrel for bonspiels which will be noted on the form.
Deb reviewed the Baird statements for the past year. The balance for the year started at $10,084.00 and ended at $10,994.00. Deb will have the names changed on the Baird account which is required before any accounts can be moved.
Sally checked with M&I for investment options which are a 0.05% money market, 1.0% CD or an approximate 4.25% (net) Marshall Asset Allocation Fund. This fund will require a $25,000 minimum deposit. The M&I accounts considered would be for safety of principle.If we choose to work with M&I, they will do a direct wire transfer from Baird so there will be no fees assessed.
Movement of the account will be reviewed again after a decision has been made regarding purchase of the stones.
Registration:
Deb reported that 190 curlers (individuals) had returned the registration forms.
Monday night league could possibly have 18 teams and may have to utilize Sunday night for the additional draws.
Only eleven women signed up for Wednesday night league.
Eight teams plus one person are signed up for Friday league.
Six teams are signed up for Tuesday league.
Names of individuals who had not returned registration forms are to be called by board members to find out if they intend to curl. Responses are to be reported back to Deb.
Open House:
Kim reported that the open house was not very successful, only about 15 people and the majority of these came with members.
After discussion it was determined that for future open houses the focus should be on bringing in couples and women. A strategy for this will be developed over the next couple months for a possible January open house.
During the discussion of focusing on getting more women involved, Paul and Kim suggested the women’s league look at not having formal teams. The teams could possibly be set up each league night depending on the number of participants that turn out. Darcie will present this suggestion at the upcoming brooms meeting.
An instructional clinic will be held 1:00 – 5:00 PM Saturday October 22, 2011. An e-mail will be sent to all members strongly recommending that all curlers attend the clinic, especially new and second year curlers.
Bonspiels:
Fourteen teams are currently signed up for the First Chance Bonspiel with a possibility of additional teams.
The mixed bonspiel chair has requested that all leagues sign up to prepare meals and staff designated parts of the mixed bonspiel. Discussion of this request will be tabled until the November board meeting.
Aaron volunteered to update the Bonspiel ladders.
Ice Committee Report:
Ice is ready.
Aaron will be picking up the trial stones on Tuesday October 18, 2011. All members should have a chance to use and evaluate the stones during the trial period. A decision will have to be made by the end of November or early December as to whether the stones will be purchased.
After the trial period, the USCA offers a 5 year, no interest loan for the purchase of the stones. This would require payments to the USCA of $4,500 per year for five years. The $300.00 shipping cost will deducted from the cost of the stones.
The entire membership will need to vote on the purchase of the stones. By the November board meeting there will need to be a plan as to how to get a member decision/vote on the purchase of the stones. Suggestions were made that mass e-mails be sent informing members about the stones and a suggestion box be used for member evaluation and questions.
Sally will review rules for full membership voting prior to the next meeting.
WSCA Report:
Mark encouraged the members of the board to look at the WSCA website to review the proposed bylaw changes which could have an impact on our club regarding the dues we pay. They could possibly double. The board will be required to vote on the changes in the spring.
Website:
Mark and Ken are reviewing websites and will work on designing ours once league starts.
We do have on-line registration on the website but it was not working correctly and the form still reflected the fee schedule from the previous year. This will be corrected and improved for registration next year.
PayPal is set up but has a fee for usage. There is a $500.00 transfer limit out of PayPal per month which does not make it practical for use by our club. It was decided that PayPal should be eliminated from the website.
League Meetings:
First night of all leagues will include an instructional meeting prior to curling. Darcie will put together an instructional outline and the league chairs will present the material.
Sally voiced concern at the low participation of membership at the club house and ice house opening. The responsibility of members to be involved in the up-keep and growth of the club will also be included in the instructional material.
Instructional material should also remind members that all draws are required to follow the two hour limit rule, even the 8:00 draws. Three person teams are required to give up one point and the hammer. These rules apply to all leagues.
New Business:
Paul requested that the January agenda include discussion of a poll of existing members to see if there would be any interest in a Sunday open league.
Next Meeting:
Sunday November 6, 2011 at 4:00 at the Curling Club.
Meeting adjourned 7:45 PM
Respectfully submitted,
Stacy Sennett-Baden, BCC Secretary
General Email: curling@blackhawkcurling.com
Web Email: webtech@blackhawkcurling.com
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